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New Mexico Foundation for Open Government - Hotline: 505-NMFOG-01

505-663-6401

Requirement of public bodies under IPRA

Posted onNovember 23, 2015December 8, 2015Authoradmin

Click on the first topic to begin this lesson.

 

Upon completing all of the topics below, you will be prompted to mark this lesson complete in order to move onto the next lesson.

Lesson Topics
  • 1) Right to inspect and to copy
  • 2) Duties of a public records custodian
  • 3) Response time
  • 4) Posting of notice
QuizzesStatus
1

IPRA requirements--Quiz


← Previous Lesson

New Mexico Open Meetings Act
Who is covered by OMA?
  • 1) Boards, commissions, policymaking bodies
  • 2) County, municipality, district or any political subdivision
  • 3) Committees, subcommittees and administrative staff
What constitutes a meeting?
  • 1) A quorum of members
  • 2) Videoconferencing or telephone conference calls
When does OMA not apply?
  • 1) Legislature
  • 2) Social events
Basic requirements for OMA compliance
  • 1) Reasonable notice
  • 2) Annual resolution
  • 3) Specific agenda 72 hours in advance of meeting
  • 4) Reconvening a meeting
  • 5) Written minutes
Public participation at meetings
  • 1) Right to attend, but no right to be heard
  • 2) Rules for public forums and hearings
Exemptions to OMA
  • 1) Assumption of openness
  • 2) Licensee hearings
  • 3) Limited personnel matters
  • 4) Administrative adjudicatory deliberations
  • 5) Personal information about a student
  • 6) Collective bargaining strategy
  • 7) Certain purchases
  • 8) Pending or threatened litigation
  • 9) Real property and water rights
  • 10) Strategic planning for public hospitals; meetings of the Gaming Control Board
How to close a meeting
  • 1) Public vote on motion
  • 2) Calling a closed meeting outside an open meeting
  • 3) Minutes from closed meeting
Addressing violations of OMA
  • 1) Invalidity of action
  • 2) Enforcement by Attorney General, District Attorneys and members of the public
  • 3) Cure of violation
  • 4) Penalties and fees
New Mexico Inspection of Public Records Act
What is a public record?
  • 1) Drafts and deliberative process
  • 2) Documents in electronic form
  • Emails and public documents on private computers
Who is subject to IPRA?
  • 1. Public bodies
  • 2) Public records custodians
  • Some private entities
Who can request public records?
  • 1) Any person can make a request
  • 2) How is an IPRA request made?
Requirement of public bodies under IPRA
  • 1) Right to inspect and to copy
  • 2) Duties of a public records custodian
  • 3) Response time
  • 4) Posting of notice
Statutory exemptions to IPRA
  • 1) Medical information
  • 2) Reference letters
  • 3) Matters of opinion
  • 4) Confidential law enforcement records
  • 5) Confidential Materials Act
  • 6) Trade secrets of public hospitals
  • 7) Tactical security responses
Redactions and other exemptions to IPRA
  • 1) Protected personal identifier information
  • As otherwise provided by law
  • 2) Redacting exempt and nonexempt information in connection with an IPRA response
Public Records fees and costs
  • 1) Reasonable copy fees
  • 2) Actual costs for electronic copies and advance payment
  • 3) Sale of data
IPRA denials and violations
  • 1) Broad and burdensome requests
  • 2) Procedure for denied requests
  • 3) Action for enforcement
How to learn more/resources
Return to Open Government Course
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  • About
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    • Staff and Board of Directors
    • Our Members
    • Governance
  • News
    • NMFOG In the News
    • NMFOG Letters, Memorandum and Statements
    • Join our email list
  • Events
    • CLE Registration
    • 2018 William S. Dixon Awards Lunch Photos
      • Dixon Winners
    • Continuing Legal Education
    • Sunshine Week
  • Public Records
    • Public Records FAQs
    • How to submit a records request
    • Records Custodians
    • Open Meetings
      • Public Meetings FAQs
      • Is It a Public Meeting?
  • Resources
    • Statewide FOG Hotline
    • Open Government Course
    • Transparency Talks
    • Read State’s Sunshine Laws
    • Records Custodians
    • Browse NM Court Cases
    • Download FOG Legal Briefs
    • Review of Government Websites
  • Links
    • Find Public Information Online
    • New Mexico Public School Information
    • Attorney General Compliance Guides
    • State Auditor’s Government Accountability Report
    • NFOIC Resources
    • Try the “FOIA Machine”
  • Contact
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    • Join our email list
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    • Donate or Join Today!
    • Join our email list