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New Mexico Foundation for Open Government - Hotline: 505-764-3750

1) Right to inspect and to copy

Posted onNovember 23, 2015December 2, 2015Authoradmin

Topic Progress:
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https://nmfog.org/wp-content/uploads/2015/11/right-to-inspect.m4a

Under IPRA, a person has two rights: the right to inspect public records and the right to request copies of public records.


New Mexico Open Meetings Act
Who is covered by OMA?
  • 1) Boards, commissions, policymaking bodies
  • 2) County, municipality, district or any political subdivision
  • 3) Committees, subcommittees and administrative staff
What constitutes a meeting?
  • 1) A quorum of members
  • 2) Videoconferencing or telephone conference calls
When does OMA not apply?
  • 1) Legislature
  • 2) Social events
Basic requirements for OMA compliance
  • 1) Reasonable notice
  • 2) Annual resolution
  • 3) Specific agenda 72 hours in advance of meeting
  • 4) Reconvening a meeting
  • 5) Written minutes
Public participation at meetings
  • 1) Right to attend, but no right to be heard
  • 2) Rules for public forums and hearings
Exemptions to OMA
  • 1) Assumption of openness
  • 2) Licensee hearings
  • 3) Limited personnel matters
  • 4) Administrative adjudicatory deliberations
  • 5) Personal information about a student
  • 6) Collective bargaining strategy
  • 7) Certain purchases
  • 8) Pending or threatened litigation
  • 9) Real property and water rights
  • 10) Strategic planning for public hospitals; meetings of the Gaming Control Board
How to close a meeting
  • 1) Public vote on motion
  • 2) Calling a closed meeting outside an open meeting
  • 3) Minutes from closed meeting
Addressing violations of OMA
  • 1) Invalidity of action
  • 2) Enforcement by Attorney General, District Attorneys and members of the public
  • 3) Cure of violation
  • 4) Penalties and fees
New Mexico Inspection of Public Records Act
What is a public record?
  • 1) Drafts and deliberative process
  • 2) Documents in electronic form
  • Emails and public documents on private computers
Who is subject to IPRA?
  • 1. Public bodies
  • 2) Public records custodians
  • Some private entities
Who can request public records?
  • 1) Any person can make a request
  • 2) How is an IPRA request made?
Requirement of public bodies under IPRA
  • 1) Right to inspect and to copy
  • 2) Duties of a public records custodian
  • 3) Response time
  • 4) Posting of notice
Statutory exemptions to IPRA
  • 1) Medical information
  • 2) Reference letters
  • 3) Matters of opinion
  • 4) Confidential law enforcement records
  • 5) Confidential Materials Act
  • 6) Trade secrets of public hospitals
  • 7) Tactical security responses
Redactions and other exemptions to IPRA
  • 1) Protected personal identifier information
  • As otherwise provided by law
  • 2) Redacting exempt and nonexempt information in connection with an IPRA response
Public Records fees and costs
  • 1) Reasonable copy fees
  • 2) Actual costs for electronic copies and advance payment
  • 3) Sale of data
IPRA denials and violations
  • 1) Broad and burdensome requests
  • 2) Procedure for denied requests
  • 3) Action for enforcement
How to learn more/resources
Return to Open Government Course
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    • Join our email list
  • Events
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    • 2018 William S. Dixon Awards Lunch Photos
      • Dixon Winners
    • Continuing Legal Education
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    • Public Records FAQs
    • How to submit a records request
    • Records Custodians
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      • Public Meetings FAQs
      • Is It a Public Meeting?
  • Resources
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    • Open Government Course
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  • Links
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